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(UTU LETTERHEAD) March 9, 2004 Local Chairpersons Dear Sister and Brothers: Attached is a copy of the Carrier's new Attendance Policy that was given to all the UTU General Chairmen in a meeting in Kansas City on March 2. This is the only policy that will be used across the system. If a local superintendent or manager gives you another version of this policy, please forward it to our office. Please note that neither this office nor any other UTU General Chairman has concurred in the utilization of this policy. According to the Carrier's presentation of this policy, the following criteria will be used (by General Director Scott Hinckley's group) in determining whether an employee is considered in violation of the policy: 1. On how many of the last 8 weekends did an employee lay off and miss a trip? Employees must have laid off and missed a trip on 6, 7 or 8 of the last 8 weekends to be in violation of the policy. Note: a weekend is considered to be Friday, Saturday and Sunday. 2. On how many of the last 11 national recognized holidays did an employee lay off and not work? Employees must have laid off 7 or more of the last 11 holidays to be in violation of the policy. 3. In how many of each of the last 4 months did an employee have a minimum of 5 layoffs (or a minimum of 5 days off) in LK/LS/LP? An employee must have laid off LK (illness in family), LS (sick) or LP (personal) a minimum of 5 times (or a total of 5 days) in 3 of the previous 4 months to be in violation of the policy. 4. In how many of the last 4 months did an employee work 75% or less than his/her assignment called for (board regulation, regular assignment, extra board)? An employee must have laid off 25% or more of the days/miles that his/her assignment calls for.EXAMPLES: In a pool regulated at 3850 miles per month, an employee who worked 2888 miles or less in 3 of the last 4 months will be in violation of the policy. On a 5-day local (23 days per month), an employee who worked 17.25 days or less in 3 of the last 4 months will be in violation of the policy. On a road extra board regulated at 4200 miles per month, an employee who worked 3150 miles or less in 3 of the last 4 months will be in violation of the policy. On a yard extra board (5 days per week, 23 days per month), an employee who worked 17.25 days or less in 3 of the last 4 months will be in violation of the policy. IMPORTANT NOTE: In order to be placed on the absentee list, an employee must meet at least two of the above four above criteria or "max out" on any one criteria (for example, an employee's only hit was that he laid off all 11 holidays). Do not hesitate to contact this office if you have any questions concerning this policy. Fraternally, Dean L Hazlett General Chairman
*************************************************************************** (This is the existing attendance policy that the above is intended to clarify) TE&Y ATTENDANCE POLICY It is expected that Union Pacific employees will protect their job assignments on a full-time basis. In cases where an employee does not work full time, the following policy is applicable:
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